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HR Departments Are Looking To Human Resource Information Systems To Inform Employees About Offerings

February 27, 2023, by New City Insurance

employees benefits on tabEmployees are a company’s most important asset. To reward workers for their hard work and dedication, many businesses offer employee benefits packages that include perks like health insurance, retirement, and paid vacation and sick time. Unfortunately, many employees are unaware of what benefits are available to them and how to obtain these benefits.

To prevent employees from missing out on valuable benefits, many companies are rolling out new human resource information systems (HRIS). These software solutions are designed to inform employees about offerings, improve the administration of human resources, increase efficiency, and reduce costs.

Modern HRIS fulfill the functions of traditional systems while offering greater ease and convenience to both employees and HR staff. Learn more about HRIS solutions, how businesses can benefit from having one, when an organization should invest in HRIS, and how New City Insurance can help businesses adopt and roll out benefit administration technologies.

Over a Third of Employees Don’t Know Their Benefits

Most organizations today offer comprehensive benefits packages to attract and keep top talent. However, data shows that many employees do not know about their benefits, do not understand their benefits, or fail to read benefit materials.

According to a recent survey by Voya Financial, 35 percent of employees report that they do not fully understand any of the employee benefits that they enrolled in during the most recent open enrollment period.

There are many reasons that employees struggle with their benefits plans. Benefits can be complex, and many policies include jargon from insurance companies or the IRS code that can be difficult for employees to understand. Many employees are also overwhelmed with benefits, tools and resources that are difficult to use or access.

Nearly Half of Employees Feel Like They Don’t Have Good Benefits and Quit Their Jobs

The job market has gone through many changes over the last few years, with many people choosing to quit their job in search of new and better opportunities. One of the biggest reasons why today’s workforce chooses to leave their current employment deals with benefits.

According to a recent Pew Research Center survey, some of the top reasons that Americans quit their jobs in the last year include feeling disrespected at work, low pay, and a lack of opportunities for advancement.

The survey also revealed that individuals who quit their jobs are now employed elsewhere and are more likely to state that their current job offers better pay, an enhanced work-life balance and more opportunities for advancement.

Research has shown other reasons for quitting, such as a lack of childcare and having to work too many hours. However, 45 percent of employees report leaving their current job due to not having good benefits, such as paid time off and health insurance.

What Is an HRIS

man showing hris on tabletA human resources information system is used to collect and store data on a company’s employees. These systems typically encompass the basic functionalities required for end-to-end human resources management (HRM) and include various functions for learning, development, recruitment, performance management, and more.

HRIS solutions are often adopted by organizations that wish to improve the employee experience and simplify tedious and time-consuming HR tasks. While HRIS is most commonly used by businesses with more than 50 employees, the size of the company does not matter as much as the organization’s intent behind the implementation.

A quality HRIS should be both adaptable and agile. There are certain features that every HRIS should include, such as automation, performance management, onboarding and offboarding, time off, compensation and benefits, payroll, time and attendance, training, recruitment and retention, analytics, and automatic surveys.

With an HRIS, companies can plan their HR-related costs more effectively, as well as better manage and control these expenses without having to allocate too many resources toward them. Businesses in nearly all industries can benefit from adopting a human resource information system. With the amount of time that these systems save business owners and HR professionals, the technology ultimately pays for itself.

Benefits of HRIS to Organizations

HRIS can deliver countless benefits to organizations that help simplify their HR processes and influence their bottom line. Some of these key benefits include:

  • Automates Employee Onboarding – How an organization onboards its employees can have a direct impact on talent retention and the overall employee experience. With automated employee onboarding features, businesses can streamline the onboarding process, resulting in greater employee satisfaction.
  • Streamlines HR Processes – HRIS solutions enable organizations to streamline their HR processes from a single, centralized system. These systems allow HR teams to recruit, onboard, engage, and manage employees without the use of outdated data management techniques, such as spreadsheets.
  • Minimizes Manual Tasks and Errors – HR departments are responsible for performing a wide range of tasks, many of which are tedious and time-consuming. HRIS can help automate functions that would otherwise take hours to complete, such as posting jobs, candidate screening, onboarding and offboarding, applicant tracking, adding employee information, and managing time off. An HRIS can also help reduce the risk of errors or duplicate information.
  • Regulated Compliance – Quality HRIS can help businesses maintain legal compliance with local, international, and corporate laws. With an HRIS, businesses can automatically update policies to ensure compliance, while also keeping all information stored securely.
  • Increases HR Productivity – HR departments often become overwhelmed with the amount of work they must complete each day, often resulting in burnout. With the advanced capabilities of an HRIS, businesses can support multiple HR functions within a single system, helping HR teams to be more productive.
  • Delivers Valuable Insight – HRIS solutions are not just designed for efficiency. These business solutions also provide organizations with analytical insights that allow them to achieve enhanced workforce planning, retention rate, employee experience, and talent acquisition.

When Should an Organization Invest in HRIS

hris keyboard keyWhen businesses grow their workforce, it can be more difficult to track employee information in spreadsheets and other manual forms. Using multiple pieces of software can also be challenging as HR departments are tasked with gathering, tracking, and updating multiple pieces of information for each employee.

Organizations that implement HRIS often find that these systems free up time to allow HR to focus on other core activities, such as creating a positive workplace culture and employee experience. An HRIS can be advantageous for both HR departments and employees, regardless of business size or industry.

New City Insurance Helps Your Organization Adopt and Rollout Benefit Administration Technologies

While the benefits of implementing a human resource information system are plentiful, many organizations do not know how to get started or if it is possible to upgrade their current system to retrieve these benefits.

It is important to work with a vendor that is knowledgeable about HR processes and offers solutions that provide core functions, a solution that can integrate with any legacy systems, and the best value for the money.

New City Insurance is an experienced employee benefits consulting firm that has helped countless companies connect with the right HRIS system. For assistance in determining which HRIS is best for your business, reach out to one of our knowledgeable employee benefits and HR consultants at New City Insurance today.

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New City Insurance
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Carol Zhang
Carol Zhang
04:29 06 Mar 22
As a rapidly expanding national media organization, the employee benefits strategy and administration that New City has provided us during our growth has been invaluable. They have been proactive about informing us of the different benefit strategies available to us as we grow as well as managing the additional compliance laws and reporting requirements at each stage of our growth.
Claudia Villalobos
Claudia Villalobos
20:14 03 Mar 22
New City Insurance made navigating through all the health insurances super EASY. Their documents are highly informative, professional, and easy to work with. Thank you for making the process of choosing a health plan so simple. You guys are THE BEST!
Philippe Salas
Philippe Salas
17:02 22 Feb 22
I never expected to have a good time talking to an insurance salesman, but let me tell you Brendan was quite the treat. He was very helpful explaining the options and has a wonderful sense of humor. I hope to speak with him every time I call.
Jennifer Polito
Jennifer Polito
17:15 09 Feb 22
Super easy enrollment process. Fast and friendly customer service. If you are looking for an insurance company that is there for you every step of the way I highly recommend New City Insurance.
Rocky Salas
Rocky Salas
23:46 07 Jan 22
So friendly, I hope to speak to him again in all my future insurance needs.
Rocky Salas
Rocky Salas
23:38 07 Jan 22
So friendly and soft spoken. I hope to speak to him again in all my future insurance needs.
Jose Brena
Jose Brena
13:20 06 Jan 22
Eric Calciano has been extremely helpful in finding and selecting the right insurance coverage for our company. With many options out there Eric assisted us on getting a low cost provider saving more than 20% than from our competitors and providing excellent coverage for our employees.
Anastasia Beaverhousen
Anastasia Beaverhousen
17:05 28 Dec 21
Signing up for insurance was quick and easy. Felicity Sundsboe
SFCC
SFCC
22:08 29 Nov 21
Jeff Stoltey and his team provide excellent customer service. Jeff has always provided my company SFCC with straightforward options. I went to a larger insurance company only to RUN BACK to Jeff at New City Insurance. I recommend them to anyone needing insurance without hesitation.
Kevin Luby
Kevin Luby
19:13 22 Oct 21
Quick, easy & informative. We were able to secure quality insurance for our small business on a tight deadline. Thanks for the help New City.
Theresa Ruybol
Theresa Ruybol
19:30 01 Jul 21
Eric was so great with us. He was very patient and kind as we are a newer smaller organization who is growing rapidly. With that said, we had made our inquiry, he had great rapid response and mostly had to wait on me. Any request that we made and/or questions we had, he was great answering and helping us understand. Then when we were ready for all documents and to move forward, Brendan helped with getting that together and the two of them worked their magic on New City's end to notify me of what was needed, assist me in that process and confirming that all was complete and approved for the coverage. I just want to say thank you all again so much, as insurance has always been confusing to me, and you all made that process go a lot smoother.Thank you
Andrea Ordendorff
Andrea Ordendorff
21:06 07 May 21
I've been working with both Clayton and Brendan for well over a year. As the purchase of our dental practice was delayed well over 14 months they both patiently supported me and continued to make themselves available. When we were officially ready to sign up they made the whole process seamless and super easy. This team is highly knowledgeable, professional, supportive, and efficient! I can't thank them enough for everything they've done.
T W
T W
22:32 30 Aug 20
I love New City Insurance. I never had a good experience dealing with insurance brokers until I started working with Brendan. He’s awesome! He is patient with me and takes the time to answer all my questions. I’m very grateful for all his help and hard work!
Mary Jane Deyette
Mary Jane Deyette
00:57 11 May 20
Jeff Stoltey is so awesome...even thru my company had only two employees, he took the time each year to research and find the best plan for us. The only reason I am leaving New City Insurance is because we no longer have any employees. Thank you Jeff
Alma Ortiz
Alma Ortiz
22:25 23 Feb 20
Brendan was awesome! I couldn't figure out how to pick my plan and he returned my call on a weekend to help me. Outstansing service!
jessica kavanagh
jessica kavanagh
19:53 13 Feb 20
Brendan was so helpful I definitely recommend him if you’re in need of good help and getting it done promptly. Thankyou so much again.
Tricia DeYoung
Tricia DeYoung
19:49 13 Feb 20
I was very thankful I inquired about this info. with Brendan. He was very helpful so I understand the benefits available much better now. Thank you Brendan.
B Bayer
B Bayer
17:43 24 Sep 19
NCI handled almost everything from start to finish. Clayton and Brendan made the plans easy to understand and walked me through the application process. They got me my ID numbers before my cards arrived so that I could keep an appointment I had already scheduled. My last broker wouldn't have done that. 5 stars!
Jessica Lehr
Jessica Lehr
03:36 07 Jun 19
Our staff was interested in a health plan, but we didn't know how beneficial a solid employee benefits package would be for our business to expand. We'd lose prospective employees because they had more options for their medical insurance which was sometimes more valuable than more pay. The New City team was amazing and gave us as many affordable options as possible so that everyone had their needs met.
Mike McClay
Mike McClay
19:36 03 May 19
My employer uses New City as their insurance broker, and I'm always amazed when I call in for assistance by how knowledgeable and attentive their staff is with my requests. Their online benefits platform makes selecting insurance plans pretty darn easy. I would highly recommend their services.
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